Entries by Matt Wright

,

BLT: Stress – is it far more prevalent nowadays, or are we just more aware?

Stress: “A state of mental or emotional strain or tension resulting from adverse or demanding circumstances.”

Thoughts from around the BLT table on signs of stress:

• Anxiousness
• Inability to get out of bed
• Not having an answer
• Lack of control
• Anything that challenges your financial security

Three alternative ways of looking at stress

1. Good v bad stress

GOOD: “Stress isn’t always bad… a little bit of stress can help you stay focused, energetic, and able to meet new challenges in the workplace. It’s what keeps you on your toes during a presentation or alert to prevent accidents or costly mistakes.”  read more

,

BLT 11-Apr: Spring Cleaning – is it time to put your business before your home?

“Have nothing in your house that you do not know to be useful, or believe to be beautiful.”

– William Morris

There are various theories regarding the origin of Spring Cleaning, most of them religious; e.g. for Catholics, the church altar (and everything associated with it) is traditionally cleaned on Maundy Thursday, the day before Good Friday. Other religions (Jewish, Greek Orthodox…etc), observe similar ‘cleaning-based’ rituals.

However, on a practical basis in the olden days, Spring Cleaning served to rid the house from the accumulation of dust and soot generated by winter fires in the days before central heating.

Either way, Spring Cleaning is now a euphemism for clearing out clutter…and it can be practised year-round, not just in March or April!

Clearing out clutter – a male v female thing?

“I love deadlines. I love the whooshing noise they make as they go by.”

– Douglas Adams (The Salmon of Doubt)

A quick straw poll round the BLT table revealed that 90% of the men classified themselves as hoarders and 100% of the women classified themselves as declutterers, prompting some debate as to whether spring cleaning is genetically-driven…or whether one man’s clutter just happens to be another woman’s mess?!

Most of the men had some sort of system behind their ‘business clutter’, ranging from pieces of paper laid across the office floor (more visible than piled atop a desk) to drawers loosely arranged in order of ‘clutter importance’. read more read more

,

BLT 14-Mar: Complaints – how to turn them from criticisms to catalysts

“Fewer than half of unhappy customers will bring a complaint to your attention. Those who never say anything will tell an average of 11 other people about their bad experience. It is important that we recognize complaints as opportunities, so we can sway these averages, one resolved complaint at a time.”

Source: Somewhere from the internet

Complaints in the digital age present a serious issue – one person with a number of followers, or anybody with a platform on a trusted ratings site, can communicate their displeasure to literally millions of people.

Around the BLT table, we all agreed that complaints should be encouraged – after all, if you don’t know if it’s broken, how can you fix it? That doesn’t mean that every complaint is valid – serial complainers are becoming an issue nowadays, especially if you happen to be a large retail concern – but, by and large, it is best to hear about grumble before it becomes a full-blown rant! read more

,

BLT 28th Feb: Enough about work…let’s talk about holidays!

Q: Is taking more holiday good for your work?  

Beguiled by recent warm weather, our thoughts turned to sunnier climes at the recent BLT meeting, with the first day of Spring just around the corner (*).

(*) Since this blog was written, we have of course been buffeted by gales and storms…serves me right for speaking too soon!

Views (fairly obvious) from around the BLT table as to why is it good to take holidays?

• De-stress
• Health benefits
• Something to look forward to (those of us who plan our holidays well in advance!)
• Pursue an interest / broaden horizons read more read more

,

BLT: Do you clients love you…and if so, should they?

“People do not care how much you know until they know how much you care.”

Teddy Roosevelt

This week’s BLT topic (rather conveniently on Valentine’s Day) touched upon the concept of ‘love’ in the workplace; namely, do your clients love your product/service? And if so why?

The conversation then moved on as to whether clients SHOULD love you – can you become too close to your clients? Would ‘respect’ be a better word?

And finally, from our own point of view as customers, which companies did we love and why? read more read more

,

What can ants teach us about business?

How about a little background on ants first, to set the scene?

  • Ants aren’t actually very clever – on average, they have only 250,000 brain cells, compared to over 100 billion in the human brain; hence, we are over 1 million times cleverer…least in theory.
  • There are a huge number of them – roughly 10 quadrillion ants on earth; that’s about 1 million ants for every human being.
  • There are 3 kinds of ants in a colony – the queen (who can lay eggs), the males (who can mate with the queen…and don’t live very long) and the females (who basically do everything else – forage, farm, and fight!)

So, how could such a vast, socially unequal, collection of tiny little insects have any bearing on how we, as humans, should organise and operate our businesses?

1. Adopt a fluid hierarchy

  • If an ant out on the front line finds food, it becomes the leader – that becomes its primary role; to direct other ants towards that food source.
  • In business, front-line workers often try to second-guess what managers want…rather than what will work best for the business, leading to inefficiencies further down the line.
  • Business readthrough: a well-crafted Mission/Value statement will help workers to decide what is best for the business without being expressly told.

2. Take care of each other

  • Worker ants look after each other. If you see ants ‘kissing’, they are actually feeding each other — a process called trophallaxis.
  • Ants have two stomachs: one to hold food for themselves, and one for others – this enables some ants to look after the nest, while others forage.
  • Business readthrough: businesses enjoy far more diversity in their workforce than ants (remember, worker ants are all female and have to fulfil a wide variety of functions) and should use this diversity to make the ‘whole’ greater than the sum of the parts.

3. Listen to those out at the coal face 

  • Ants out foraging lay a chemical scent back to hive (using pheremones) to signal what is out there – be it food, a new home, or a potential threat.
  • A second ant then joins the original ant and the process is repeated until a sufficient number approve the decision.
  • Business readthrough: short feedback loops facilitate quick decision-making.

4. Adapt or die

  • Ants are constantly on the move, always probing for new opportunities or threats – their sole aim is the existence and prosperity of the colony.
  • Business readthrough: allow employees to self-organise, to think through a problem themselves without waiting to be told what to do, as long as it for the overall benefit of the business.

5. Build-in failsafes

  • Biologists have found that ants produce antibiotics to control diseases in colonies; South American wood ants, for example, construct nests using tree resin with the antimicrobial power to kill bacteria and fungi.
  • Business readthrough – be aware of external threats and hardwire them into business processes and procedures.

6. Work harder towards a common goal

  • When researchers doubled the density of ants on a trail (by increasing the food supply at the end of it), the ants actually moved faster by 50 per cent.
  • Business readthrough – competition (externally) is good, but competition (internally) when it detracts from the overall business goal is inefficient. Take great care over incentive schemes!

7. Team power

  • There is no need for orders in an ant army — it operates with precise organisation, despite having no central command structure.
  • Ants are unfailingly loyal, fighting as a single ‘super-organism’ – mind you, that is arguably easier when everybody shares the same mother!
  • Business readthrough – human beings are accustomed to being told what to do individually, and whilst a business organisation cannot function like an ant army, individual teams should be able to assume more autonomy so they can operate without central instructions.

8. Accept mistakes

  • All insects will uniformly converge upon a new food source.
  • However, if then presented with an alternative (‘better’) food source, most insects will completely ignore it – they are not able to adapt to the new information.
  • Scientists have discovered that, when given a ‘better’ food source, ants were able to revise their choices in light of the new information and switch over to it.
  • Business readthrough – be prepared to listen and adapt if a better choice / more significant threat presents itself.

CONCLUSION

“When the facts change, I change my mind. What do you do, sir?”

– John Maynard Keynes.

The ability to admit when you’re wrong is perhaps the trait that most humans struggle with…and also what probably holds businesses back more than anything else. Perhaps if there’s only one thing we should learn from ants, it’s that? read more read more

, ,

BLT – How do you stimulate and channel your creativity?

DEFINITION: “Creativity – the use of imagination or original ideas to create something.”

Oxford English Dictionary

I’ve been ‘creatively’ putting off writing up this last BLT session for a fortnight now, so it’s time to put some of the suggestions made at this meeting into practise

Here are 6 Creative Tips:

1. Just start… somewhere!

“Write drunk, edit sober”

– Ernest Hemmingway

I’ve always loved this quote – in fact, it’s usually my first port of call when asked to describe copywriting (not the drunk part though!) in that you just need to start writing something, and can then perfect it at a later stage: “You can’t edit a blank page.” read more read more

,

Make Tax Digital ‘MTD’ – Don’t be an April fool!

Many businesses are heading for a double whammy of uncertainty, with BREXIT scheduled for 29th March (no, don’t even go there!) and the deadline for Make Tax Digital ‘MTD’ inked in for the 1st April…April Fools’ Day, just in case you hadn’t noticed!

At this morning’s CrossReference networking group, our resident accountant – Tim – gave a short presentation on how to add value to your added value issues.

THE LANDSCAPE FOR SMALL BUSINESSES

At the end of 2018, there were 5.7m small business enterprises ‘SMEs’ registered in the UK, of which 2.7m were VAT-registered. read more read more

,

New Year Resolutions: 7 Quick Tips to improve your online relationship…with your website

At today’s CrossReference networking meeting, Paul Fogg of Kehorne (“Creators of clever website solutions that connect, simplify and engage”) outlined the 7 New Year Resolutions that you should make to get on better with your website.

1. Remain constantly updated

  • Many people now use WordPress websites – they are accessible, cheap, and easy to maintain. 
  • Make sure though, that you have administration privileges for your own website – it’s surprising how many web developers retain this function and fail to pass it onto their clients. 
  • To check if you have administration privileges, on your dashboard you should see an UPDATE heading in the menu, and/or a highlighted number next to PLUGINS. 
  • Click on these and install any updates outstanding – this is the first thing any outsider willdo if you call them in to resolve your website issues….so you might as well do it yourself! 

2. Think links

  • As noted above, things change over time…which means that any external links (i.e. from your website to other websites) will also change over time. 
  • Your website won’t flag these up.
  • You can check them all yourself manually – easy if there aren’t many.
  • Or, you can ask your web developer to check in the Google Developer section, where the Search Console will now automatically flag any broken links.

3. Maintain your image

  • Does your website load promptly? Does it load correctly across a range of devices?
  • If not, the chances are it is something to do with your images, especially when these are viewed on handheld devices and need to be resized or reconfigured. 

4. Big up the back-up

  • Housekeeping. Very boring. However, very essential if anything goes awry. 
  • If you have a service contract with your web developer, they should take care of this for you, but always best to check how regularly your site is backed up, especially if yours is a ‘fast-moving’ sales business. 

5. Keep your functionality intact

  • Most websites (if not all) have an embedded response to a ‘Call to Action’.
  • Put simply, in the CONTACT page, there will at the very least be a form where a website visitor can make enquiries. 
  • Is this working? 
  • It sounds a daft question, but it’s by no means uncommon for somebody to complain about no leads from their website and find out that their contact form has stopped working (or never even worked in the first place!)

Now, the first 5 tips are all relatively easy and quick to check; i.e. your website either loads correctly on a mobile device or it doesn’t. The final 2 tips require a bit more brain power…

6. Be content with your content 

  • A website should not be a static tool – it should grow and evolve along with your business. 
  • At its very simplest, this could be merely posting a new blog, writing new testimonials/case studies if your business hasn’t changed at all, through to adding fresh content to reflect new business lines.
  • Remember that Google (other search engines are available!) rewards sites which refresh their content, and hence effectively penalises ‘static sites’ which are never changed. 

7. It’s all so SEO now!

  • How should people search for you when they went to find you? 
  • This goes deep into the very essence of your website; i.e. what is its purpose…what are you seeking to achieve? 
  • So, you may want to have a good think about this before starting to optimise your website for SEO purposes. 
  • Easy first step – ask friends/customers how they would search for your product/services online? 

CONCLUSION

If you’re happy with your website and don’t envisage changing it in the near future, at least check out Tips 1-5, or ask your web developer to run an update.

However, if your business has started to outgrow your website, it’s probably best to start with Tips 6-7 and rewrite as appropriate before starting to optimise with Tips 1-5.  read more read more